The Arbor Coffee House Fundraising Program

All About Me

How the Program Works

Your organization will sell Arbor Coffee House Punch Cards for $30 each.

Each card includes:

• 10 total punches

• 1 punch = any hot or iced brewed coffee or tea

• 2 punches = all specialty beverages (lattes, flavored drinks, smoothies, blended drinks, etc.)

Customers are free to customize their drinks. Any add-ons—such as alternative milks, extra espresso shots, or additional flavors—are simply paid for at the time of redemption.

A Fundraiser Built on Team Success

This program is intentionally designed to reward team performance—not individual competition.

At the end of the fundraiser, we calculate the average number of cards sold per participant and donate a percentage of total sales back to your organization:

• 0–5 cards per seller (average): 5% donation

• 6–10 cards per seller (average): 6% donation

• 11+ cards per seller (average): 10% donation

This structure creates a clear, shared goal: when everyone contributes, the entire group benefits.

Simple, Organized Sales Process

• Fundraisers run for up to 6 weeks

• Your organization confirms the number of participants before launch

• Organization will receive a unique link to an online site that sellers can share via their organization or personal social media accounts. 

• Organization will be provided with fundraising Social Media promotions and adds to support their sales total sales. 

• Each participant receives a prepared fundraising packet

Each packet includes:

• 15 punch cards

• A personalized sales tracking form

• Clear program instructions

Additional cards can be requested at any time, and cards may be shared between participants as needed—provided all inventory is accounted for at the end.

Payment & Accountability

The system is designed to be straightforward and transparent:

• Sellers collect payment at the time of sale (cash or check)

• Funds are held and then collected by the organization’s coordinator

• Full payment is due at the final reconciliation meeting

To protect the integrity of the fundraiser:

• All cards must be accounted for

• Unpaid cards will not be counted

• Missing cards are charged at $30 each

• Returned but unresellable cards incur a $0.13 per card fee

All materials are provided at no upfront cost to the organization.

Final Reconciliation & Payout

At the end of the fundraiser:

• The organization coordinator meets with The Arbor Coffee House

• Sales forms, funds, and remaining inventory are reviewed together

• Final totals are verified and the team average is calculated

• A donation check is issued based on your performance tier

Program Availability

This program is available to:

• School teams and athletic programs

• Clubs and student organizations

• Nonprofits and community groups

• Churches and service organizations

To ensure each group has the best opportunity for success:

• Fundraisers are exclusive within the same school or direct competitive group

• Multiple organizations in different communities or categories may run simultaneously

Why This Fundraiser Works

• A product people already buy and use

• A simple, easy-to-explain offer

• No upfront cost to participate

• A structured system that keeps everything organized

• A team-based model that drives stronger results